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Annual Fundraiser Gala — Experience Design Proposal

Theo Whitfield · The Whitfield Foundation

Marlowe Pierce

Annual Fundraiser Gala — Experience Design Proposal

SentValid until March 15th, 2026

Prepared For

Theo Whitfield

The Whitfield Foundation

theo@whitfieldgroup.com

Executive Summary

A spectacular fundraiser gala for 200 guests that blends immersive storytelling, curated sensory moments, and strategic donor engagement — designed to raise more money, build deeper connections, and leave guests talking about your mission for months.

Your Vision

You want your annual gala to feel different this year — not just a dinner and speeches, but an experience that emotionally connects donors to your mission. We'll design every moment to inspire generosity and build lasting relationships.

The Experience

Guests arrive to a curated sensory journey: immersive story stations showcasing your foundation's impact, a signature cocktail experience, live music, and a multi-course dinner with storytelling woven between courses. The evening culminates in a live giving moment designed for maximum emotional impact.

What's Included

Full event concept and creative direction
Venue transformation and sensory design
Vendor sourcing (catering, florals, AV, entertainment)
Custom storytelling and impact stations
Guest journey mapping and flow design
Day-of production and coordination team
Post-event impact report and donor follow-up strategy

Investment

ServicePrice/mo
Event Concept & Creative Direction$2,500
Production & Coordination$3,500
Sensory Design & Storytelling$1,500
Post-Event Strategy$1,000

Total Monthly Investment

$8,500/mo

Timeline

Month 1: Concept approval, venue confirmation. Month 2: Vendor sourcing and storytelling development. Month 3: Production planning and rehearsals. Month 4: Final walk-through and event day.

Questions? Contact us at marlowe@pierceexperiences.com