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Corporate Retreat Planning Proposal — Costa Rica

Anika Patel · Patel Industries

Maren Calloway

Corporate Retreat Planning Proposal — Costa Rica

SentValid until March 1st, 2026

Prepared For

Anika Patel

Patel Industries

anika@patelcorp.com

Executive Summary

A complete corporate retreat experience in Costa Rica for 30 team members — blending adventure activities, team building, and premium accommodation in a stunning tropical setting.

The Opportunity

Your team has had an extraordinary year and deserves a retreat that rewards their effort, strengthens bonds, and recharges everyone for Q3. Costa Rica offers the perfect blend of adventure, relaxation, and team-building potential.

Our Approach

We'll handle everything from flights and accommodation to activities and dining — creating a seamless experience where your team can focus on connection and fun while we manage every logistical detail.

What's Included

Accommodation research and group booking (4 nights)
Team building activity coordination (zip-lining, rafting, cooking class)
Group transportation and airport transfers
Welcome dinner and farewell beach bonfire
Daily activity scheduling and on-ground coordination
Dietary accommodation management for all 30 participants
On-trip concierge support via WhatsApp

Investment

ServicePrice/mo
Retreat Planning & Coordination$2,500
Activity Booking & Management$1,200
On-Trip Concierge Support$800

Total Monthly Investment

$4,500/mo

Timeline

Week 1-2: Venue selection and deposit. Week 3-4: Activity booking and dietary survey. Week 5-6: Flight coordination and transfer scheduling. Week 7-8: Final confirmations and participant guide distribution. On-trip: Full concierge support.

Questions? Contact us at maren@callowaytravel.co